Category: Productivity & Effectiveness

As a long-time executive assistant and project coordinator, I continually search for ways to eek the most out of my time. This is my collection of tips and tools to master your time.

Ikigai: an idea to explore

Carl Setzer

Found this graphic exploring Twitter this morning

Check out @wef’s Tweet: https://twitter.com/wef/status/927159068413833216?s=09

A very clever Venn diagram displaying the importance of balance in life. Each of the four pieces bring value: 

  1. What you love
  2. What the world needs
  3. What you can be paid for
  4. What you are good at 

We find our best life, with the most satisfaction, where all these pieces intersect. And that neglecting any of these areas brings consequences. 

Ikigai is a new concept to me. One that bears exploring further. I appreciate the way it helps define key life management concepts:

  • Passion: what you love insects with what you’re good at
  • Vocation: what you can get paid for intersects with what the world needs
  • Mission: what the world needs with what you love
  • Profession: what you’re good at with what you can get paid for

I appreciate the reminder: look beyond my habits, my reflexes, and seek greater understanding. By dedicating energy to areas out of balance, I bring greater satisfaction, balance, and relive stress. That’s something I forget. 

Your Best Work Isn’t “Nothing”

Carl Setzer

As you may have noticed, I think very highly of Seth Godin. This blog post gave words to an idea I’ve been considering:

Money for nothing

Seth says “…your best work isn’t nothing…”. I adore that! A reminder that our work is valuable, that our lives have worth. Seeking shortcuts to accomplishment not only shortchanges the one seeking the easy path, it short changes us all. We need to see the value we add, embrace that, and, then, get to work!
I hope you have a marvelously productive Monday!
When searching for a “Featured Image” for this post, I came across this one. Reminds of my favorite things when working for Starbucks and Microsoft. 

Warren Buffet Quote: The Value Of Saying “No”

Carl Setzer

 Saying “No” to opportunities…a huge challenge for me. Mastering this provides key benefits. The biggest? Focus. The more time and energy directed towards the things that matter, that we value, the more we accomplish. Related to that: distractions. Saying “yes” too often ensures a distracted, unfocused, confused life. One with missed deadlines, people left hanging, and the burden of extra stress. Damage that community too much and you become branded as someone unreliable. 

Protecting our focus matters greatly. What else do we have? Life is just a collection of moments. We don’t get them back. It’s critical to spend our time doing things that we value. That’s the path to a satisfying life. 

Making The World Better: Thinking Positively

Carl Setzer

Currently, I find it challenging to deal with all the world’s negativity. Power, control and cache get granted to those who “pwn” the strongest. We relish the putting down, degradation and humiliation of those we deem “enemy” or other.

Long ago, I committed to living life the opposite way. Seeking ways to build up my community, even those I disagree with. Asking how we can find common ground, especially in this age.

After checking the news (inadvisable at times), I feel it important to re-commit to that path. Perhaps even more boldly, with greater energy.

“Let’s find the win-win in this life” I tell myself as the sirens pass by.

A Monday Motivational Thing

Carl Setzer

This flowed into my inbox moments ago. I like it!

Now, let’s be clear, it’s also uncomfortable. This speaks to me because, well, it IS me. I work hard to face mistakes, use them to make myself better. But fear plays a loud part. I hate looking/feeling incompetent. Really, though, that’s my label. My self-talk…talking. I need to remember to tell it to shut up. Often! At least always.

How do you deal with mistakes? How do you make such things positives? Let me know in the comments below.

The Lies of Impostor Syndrome

Carl Setzer

I love this one by Jorge Cham of PhD comics.

Reminds me of all the times that I’ve had anxiety attacks when asked to push outside of my boundaries. So, a few things to remember:

  • Prof. Jones has plenty invested in the success of his students/team. And a good leader will see things in you that you can’t see. And such a leader won’t let you sit mired in fear and insecurity, but push you past your self-imposed boundaries.
  • Mentors like the above are one of the most crucial elements to pushing past mediocrity into greatness.
  • Impostor Syndrome = LIES!!!

Alrighty, back to your regularly scheduled Thursday.

An Element Of Efficiency: Slowing Down To Speed Up

Carl Setzer

Eienstein Quote.jpg

With all the work I’ve done studying organization and productivity systems, a common element: taking time to thoughtfully consider actions. In today’s day-and-age, it’s easy to get caught up in stimulus:response, on reactive reactions. Or, as the adage goes, “running around like a chicken with it’s head cut off”.

Taking time to:

  • Determine the scope of the problem
  • It’s nature
  • What really is the causality
  • Reviewing our priorities

These are all critical to developing the correct solution for a particular challenge. There are always multiple responses and actions one can take. Knowing which one corrects the situation without creating a worse one requires considering all these elements.

It’s so easy, especially in today’s hyper-sped world, to lose sight of the time necessary. The urge to “do something NOW” is so powerful, and it often creates more damage than solution.

Our progress moves faster when we aren’t spending time repairing damage our inattention to details creates.

Food for Thought: Anil Dash’s “The Year I Didn’t Retweet Men”

Carl Setzer
Twitter's Megaphone

I’d forgotten about Anil’s post to Medium a “little ways back”, so I was able to look with fresh eyes.

“The Year I Didn’t Retweet Men”

I really appreciate his efforts to amplify responsibly. And have tried, over the years, to take the same idea to heart. I may not have Anil’s reach, but I have a significant online following. Significant enough that I feel a certain responsibility to use my platform justly.

I like how his efforts changed:

  1. the nature of his online interactions
  2. the flavor of his feed
  3. and how it changed his perceptions about the world
  4. made his experience on Twitter happier

Though not a fan of the whole “resolution” thing, and since it’s August, seems kinda silly anyway, I like the idea of making purposeful decisions.

I intend to be much more thoughtful about what I share. I have tried to avoid the meme-du-jour, and things everyone else is doing. I also have avoided any hate-retweeting. Our world has enough rage, including the things that drive me towards rage. I have been trying to focus on the positive, yet avoiding a Pollyannaish approach. Positive and effective efforts, change, thoughts: that’s what I try to amplify.

So, doubling down on this. Thanks, Anil, for the reminder and motivation.

The importance of my calendar, and other tools 

Carl Setzer

Oh, trying to stay on top if the mania of my life. It’s not easy right now, nor has it been so in ages. Trying to get everything I want to do done is hard.

My friends and family know that I need to enter anything asked if me into my calendar. If that doesn’t happen, it’s likely to get lost in the blizzard that is my life. Generally I grab my phone and plug “whatever” into my calendar. And those tools have evolved.

Up until a few years ago, I was a hard core Franklin-Covey devote. My lovely leather planner went pretty much everywhere with me. Now, I’m pretty fully electronic, for good and for ill. I believe there’s value in interacting with paper. Stuff seems to get into my brain better that way. But the convenience of tech, using multiple devices to access and manage stuff, and the ability to have reminders pop up have become crucial.

A few years ago, I stumbled upon a took called IQTell.  This was a solid blend, integrating my different streams of information, email, calendar, notes (including Evernote, one of my key organization tools), and tasks into a cohesive and thoughtful system. Sadly, they’ve announced that they’re discontinuing this guy. And so I’m, yet again, seeking a new system. Right know, everything is getting dumped into Evernote, which isn’t feeling too effective.

I’ll be writing about that over the next few days.

A new productivity tool

Carl Setzer

Just discovered Best Self. After briefly skimming their site, I see a lot of potential with their productivity tools. There’s a journal that intrigues me. 

It’s set up for 13 week goal setting and tracking. I like the way they break down your goals and then build out plans to make them happen. 

Keeping focus in our distraction laden world: truest gold! Yet I chafe at the prices. 

I’ll dig deeper, though.